Chart of accounts

Accounting › Chart of accounts.

The chart of accounts is the company’s list of accounts, grouped by type: assets, liabilities, equity, income and expenses. A new organisation starts with a sensible default set. You can add to it and rename accounts.

• A new account is created for the company and for every brand at once, so brands stay consistent.
• An account that has postings is deactivated, never deleted, so history is always complete.
• Parents add up their sub-accounts and can still be posted to unless marked summary only.
• An account’s type cannot change once it exists. Create a new account of the right type instead.

Select + New account and enter a Code, Name, Type, an optional Sub-type, whether it is a Sub-account of another, and a Description. Tick Summary only for a grouping account that never receives postings. That is only possible when it has no postings and no brand uses it.

Some accounts are marked Protected. VexLedger posts to them automatically by their role (for example the bank, trade debtors, trade creditors, VAT and director loan accounts) rather than by their code. You can rename or renumber a protected account and edit its description, but you cannot change its type, status or summary setting.

• Export CSV downloads the chart.
• Import chart brings in accounts from a file. See Import data.

Use Show inactive to see deactivated accounts, and Expand all or Collapse all to work through a long chart.