Financial clarity, down to the penny.
Invoicing, bills, bank reconciliation, VAT and year-end accounts, all on one ledger that cannot go out of balance. Built in the UK, for sole traders, partnerships and companies.
VexLedger accounts are currently opened by invitation.
Built for
- Sole traders
- Partnerships
- Limited companies
- LLPs
- Community interest companies
- Groups with several brands
See it working
Your whole business on one screen.
Good afternoon
Example Studio Ltd
Ledger health
BalancedDebits equal credits on every entry in the ledger.
Needs your attention
1Nothing needs your attention right now.
Start something
How the business is doing
Cash in the bank, by period
An interactive example. The companies and figures are invented.
- Every entry balances to the penny, or it is refused.
- 100%
- Statutory account formats built in: FRS 105 and FRS 102 Section 1A.
- 2
- Ledger behind every invoice, bill, report and tax figure.
- 1
Built for accuracy
Books that cannot quietly drift.
Always-balanced double entry
Every transaction posts as balanced debits and credits. An entry that does not balance to the penny is refused before it reaches the ledger. Try it:
It tells you what needs doing
Your home screen lists what needs attention, such as invoices past due, bills to pay and bank lines still to match, so month end is not a surprise.
- Invoice past dueChase
- Bank lines matchedUp to date
VAT and tax from the same ledger
VAT return figures are worked out from your posted transactions, box by box, with Corporation Tax estimated alongside. The numbers tie back to the entries behind them.
More than one company or brand
Keep several businesses, and several trading brands inside each, under one sign-in. Every currency is reported on its own and never silently added into another.
What it does
Everyday bookkeeping, handled.
Invoices, quotes and credit notes that get paid
Raise professional invoices, send them by email with a secure link to view, and record payment when it lands. Turn a quote into an invoice in a click, and set repeat invoices to run on a schedule.
- Quotes, invoices, credit notes and repeat invoices
- Customer payment terms and product lines
- Posts to the ledger automatically
| Description | Qty | Net | VAT |
|---|---|---|---|
| Design retainer, October | 1 | £1,250.00 | £250.00 |
| Brand guidelines | 1 | £480.00 | £96.00 |
| Total due | £2,076.00 | ||
Bills, receipts and bank reconciliation
Record supplier bills, attach the receipt, and pay them from the books. Bring in your bank statements and match each line to the invoice or bill it settles, so the bank balance in VexLedger agrees with the real one.
- Bills, expenses and receipt capture
- Statement import with suggested matches
- You confirm each match; nothing is posted behind your back
- Payment received · matches INV-0041+£1,800.00
- Cloud hosting · matches a bill−£340.00
- Card payment · no receipt yet−£142.50
VAT worked out for you
VAT return boxes are calculated from your posted sales and purchases, with the transactions behind each figure one click away. Corporation Tax is estimated as you go, so the bill is never a shock.
- All nine VAT return boxes, from the ledger
- Corporation Tax estimate alongside
- Built around HMRC's Making Tax Digital
- Box 1 · VAT due on sales
- £2,840.00
- Box 4 · VAT reclaimed on purchases
- £920.00
- Box 5 · Net VAT to pay
- £1,920.00
Reports you can rely on
Profit and loss, balance sheet and trial balance are always one click away, by business or by brand, and always agree with each other because they come from the same ledger.
- Profit and loss, balance sheet, trial balance
- Customer and supplier ageing
- Lock a finished period so figures cannot change
| Account | Debit | Credit |
|---|---|---|
| Bank current account | £8,240.00 | – |
| Trade debtors | £1,420.00 | – |
| Sales | – | £9,660.00 |
| Total | £9,660.00 | £9,660.00 |
Year-end accounts
Year end, explained as you go.
You do not need to be an accountant to get your statutory accounts right. For companies, VexLedger works out which type of accounts to prepare, walks you through what to check, and produces the documents.
- Step 1
Your company
Size tests run on your own figures to show whether you are a micro-entity or a small company, with your filing deadline and the late-filing penalties.
- Step 2
Before you sign
A plain-English checklist: some items checked by VexLedger, some for the directors to confirm, such as depreciation, accruals and the tax charge.
- Step 3
Review the figures
Your balance sheet and profit and loss account in the statutory format, drawn from the ledger and mapped line by line.
- Step 4
Sign and download
The required statements and notes are written in for you. Download the accounts as PDF, and as iXBRL for HMRC and Companies House.
VexLedger prepares your accounts and the iXBRL files. Filing with Companies House and HMRC is not yet done from inside VexLedger.
Security and control
A ledger you can audit, not just trust.
Accounting records have to be reliable years later. VexLedger treats a posted entry as permanent: it is never edited in place. If something was wrong, you reverse it and the correction sits alongside the original, with a record of who did what and when.
- Bookkeeping
- Double entry, unbalanced entries refused
- Corrections
- Linked reversals, never overwrites
- Audit trail
- Append-only record of changes
- Closed periods
- Lock a period once it is final
- Currencies
- Reported separately, never silently combined
- Data location
- Records and files stored and processed in the EU
- Access
- Roles per brand, two-factor sign-in
Ready to see your books clearly?
Talk to us about getting set up, or sign in if you already have an account.